Job Description

Our Firm

Jeff Anderson & Associates is widely known and well respected as one of the nation’s leading law firms representing survivors of childhood sexual abuse. We are smart, tough and relentless, but the virtue that ultimately sets us apart is our compassion. We are people who feel deeply and work tirelessly in response to an unjust world. We have a reputation for being the best at what we do, and that begins and ends with our ability to support, protect and guide survivors along their journey towards healing. Seeking justice for survivors of child sexual abuse is more than a job - it’s a cause.

Equal Employment Opportunity Statement

Jeff Anderson & Associates PA is an equal opportunity employer, committed to recruiting, hiring and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; physical, mental, communicative or sensory disability; sexual orientation; gender identity or any other basis protected by federal, state or local law.

JOB SUMMARY

The Legal Executive Assistant provides high-level, specialized support to attorneys and leadership, ensuring seamless daily operations and exceptional organizational efficiency. In this role, you will manage complex calendars, prepare and file legal documents, coordinate attorney licensing and CLE compliance, support case preparation, and handle confidential client and case information with the utmost professionalism and discretion.

This position requires exceptional attention to detail, strong judgment, and the ability to anticipate needs in a fast-paced, trauma-informed legal environment. The ideal candidate is proactive, highly organized, and experienced in civil litigation support, with the ability to balance executive-level administrative responsibilities and legal support tasks with accuracy, reliability, and care.

***This position is full-time, in office 4 days a week and 1 day remote, Monday–Friday, 8:30 AM–5:30 PM.

Essential Functions

Executive Legal Support

· Manage attorney calendars, including litigation deadlines, court appearances, internal meetings, and follow-up tasks

· Coordinate travel arrangements, logistics, and itineraries for attorneys and leadership

· Prepare fee agreements, retainer letters, and other client-facing documents

· Track and manage attorney licensure renewals and bar dues across multiple jurisdictions

· Calculate, track, and submit CLE credits for all states where attorneys are licensed

Litigation & Document Support

· Prepare, format, and electronically file pleadings, correspondence, discovery, and other legal documents in Federal and State courts

· Assist with trial, hearing, and mediation preparation, including assembling binders, exhibits, and case materials

· Draft, proofread, scan, and distribute legal and administrative documents with a high degree of accuracy

· Maintain client charts, case files, and document organization systems to ensure easy access and compliance with firm standards

Office & Administrative Support

· Process incoming and outgoing mail, including scanning, routing, and logging documents

· Support attorneys with day-to-day administrative needs and special projects as assigned

· Assist with general office operations to ensure smooth functioning and effective communication across the team

· Help maintain a positive, collaborative work environment aligned with JAA’s values and trauma-informed approach

Work Experience

· Five or more years of civil litigation experience in a legal or professional services environment required

· Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat required

· Experience with SharePoint or similar document management systems preferred

· Prior experience supporting senior attorneys or executives strongly preferred

Skills

· Ability to thrive in a fast-paced, deadline-driven environment with shifting priorities

· Knowledge of—or ability to quickly learn—Federal and State court filing procedures and civil litigation processes

· Exceptional attention to detail and ability to produce accurate, error-free work

· Excellent client service skills, including professionalism, empathy, and discretion

· Highly organized self-starter with strong initiative and the ability to anticipate needs

· Strong time management skills and the ability to prioritize multiple tasks simultaneously

· Positive, collaborative, and solutions-oriented approach to work

· Bilingual in Spanish preferred

Physical Demands and Work Environment

The physical demands of this position are consistent with a professional office environment. The role requires prolonged periods of sitting, regular use of a computer and telephone, and the ability to move throughout the office, including between floors as needed. Occasional standing, walking, and participation in team meetings or firm events may be required.

While no heavy lifting or physically strenuous activity is expected, the role may occasionally involve lifting or moving files, binders, or small office boxes (typically up to 10–15 pounds). All Jeff Anderson & Associates office locations are fully wheelchair accessible, and reasonable accommodations can be made to perform the essential functions of the position.

EDUCATION

· High school diploma required; associate degree, paralegal certificate, or administrative coursework preferred

BENEFITS OVERVIEW

· Health Coverage: Medical, dental, and vision insurance

· Financial Protection: Short-term and long-term disability, Supplemental Life and AD&D insurance

· Work-Life Balance: PTO, paid holidays and wellness expenses reimbursements

· Paid Parking and commuter benefits

COMPENSATION

Annual Salary: $82,000-$118,000

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