Job Description

Job Description

Job Description

Position Summary

The Accounting Clerk supports daily accounting and administrative operations with an emphasis on cash application, payment reconciliation, customer credits/returns processing, and recordkeeping. This role ensures customer payments are accurately applied, merchant accounts are reconciled, sales tax exemption documentation is maintained, and return/credit activity is tracked through completion. The position also provides general support for office administration and cross-functional customer support as needed.

Key Responsibilities

Cash Application & Payment Processing

• Apply daily customer payments to invoices/orders and ensure timely, accurate posting.
• Process and post e-commerce orders and payment transactions through approved payment platforms.
• Batch, reconcile, and balance daily payment activity across merchant and financing accounts.
• Identify and resolve payment posting discrepancies and coordinate with internal teams as needed.

Reconciliations & Controls

• Reconcile corporate card activity against portal transactions and internal accounting records.
• Enter missing transactions and request supporting documentation/receipts when needed.
• Assist with month-end corporate card reconciliation and maintain supporting backup.

Returns, Credits, and Vendor Follow-Up

• Maintain and update returns/credits tracking logs, including status, tracking numbers, RMA numbers, and related documentation.
• Issue customer credits when appropriate and obtain vendor validation/approvals when required.
• Coordinate with internal stakeholders to ensure returns and credits are accurately recorded and resolved.

Sales Tax & Documentation Management

• Maintain customer sales tax exemption certificates and update records across relevant systems and document storage.
• Organize and file accounting and administrative documents electronically and/or physically.

Administrative & Office Support

• Monitor shared inboxes and respond to routine inquiries; route issues to the appropriate team members.
• Process incoming mail and scan/distribute documents as needed.
• Order office supplies and support basic office operations.
• Provide limited customer support coverage, including occasional order entry when needed.

Reporting

• Prepare and/or distribute recurring accounts receivable reports (e.g., unpaid items, AR aging/financing reports) on a weekly basis.

Qualifications

• 1–3 years of experience in accounts receivable, cash application, accounting support, or related administrative finance role.
• Comfortable working with transactional detail and high volume data entry.
• Experience reconciling payment platforms and/or corporate card activity.
• Strong organizational skills and follow-through; able to manage multiple workflows in a day.
• Clear written and verbal communication for internal coordination and customer/vendor follow-up.
• Proficiency with Excel/Google Sheets and general comfort learning new systems.

Preferred Qualifications

• Experience with e-commerce order processing and payment gateways.
• Familiarity with sales tax exemption documentation and/or Avalara (or similar tools).
• Experience with ERPs/accounting systems and returns/credit memo workflows.

We are a wholesale distributor of security and low voltage products.

Company Description

We are a wholesale distributor of security and low voltage products.

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